Car Bill of Sale: What to Include When You Sell Your Car
A bill of sale is a short written record that a car changed hands. Some states require one for a private sale and some do not, but it is cheap protection for both sides either way. It proves what was sold, for how much, and when.
What a good bill of sale includes
- The date of the sale
- The full names and addresses of the seller and the buyer
- The vehicle's year, make, model, and color
- The VIN (vehicle identification number)
- The odometer reading at the time of sale
- The sale price
- A statement that the car is sold as is, with no warranty from the seller (if that is the deal)
- Signatures from both the seller and the buyer
Why the odometer and VIN matter
The VIN ties the paper to exactly one car, and the odometer reading records the mileage on the day of sale. Double-check that the VIN on your paperwork matches the number on the car itself, usually visible at the base of the windshield on the driver's side.
What "as is" means
Selling a car as is means the buyer accepts it in its current condition and you are not promising to fix anything after the sale. It does not give you permission to hide problems. Be honest about what you know, and put anything you promised, like "includes a second set of keys," in writing.
Make two copies
Both people should leave with a signed copy. Keep yours with your other records, and take a photo of it as a backup. Also photograph the signed title and the buyer's driver's license if they are comfortable with that, since it helps if there is ever a question about who bought the car.
A bill of sale is not a title transfer
The bill of sale records the deal. The title is what legally transfers ownership, and your state may require its own forms, notarization, or an odometer disclosure. After the sale, tell your state motor vehicle agency that you sold the car. See the full paperwork checklist, and check with your state DMV, since the rules vary. This guide is general information, not legal advice.
Frequently asked questions
Do I need a bill of sale to sell a car?
It depends on your state. Even where it is not required, it is a good idea because it records the price, date, and condition of the sale.
Does the bill of sale need to be notarized?
Requirements vary by state. Check with your state motor vehicle agency to see whether notarization is needed.
What does 'sold as is' protect me from?
It tells the buyer that you are not offering a warranty or promising repairs after the sale. It does not protect you if you knowingly hid a serious problem.
Should I keep a copy?
Yes. Keep a signed copy and a photo of it with your records, along with a record of when you notified your state that the car was sold.